CAC Board of Trustees
Regular Session – December 13, 2005
I. OPENING/general ANNOUCEMENTS
P. Kaestner called the meeting to order at 6:05 pm.
R/05-12-1 Action on Agenda
There was no action on the agenda. B. Givich made a motion to accept the agenda as presented. N. Captan-Amr seconded. Motion carried. 1 absent.
R/05-12-2 Action on the November 15, 2005 Minutes
B. Givich made a motion to accept the minutes of the Open Session of November 15, 2005 as amended. C. Clarke seconded. Motion carried. 1 absent.
R/05-12-3 Superintendent’s Report
M. Greeley briefly presented her monthly report and expressed profound sadness for the death of Dr. Mahmoud Salem who taught Arabic at CAC for 14 years. Monica thanked A. Hoogland for holding a MS memorial assembly and added that we will wait until the family comes back from the States to decide how to further honor Dr. Salem’s memory. A moment of silence was observed.
Enrollment:M. Greeley reported that the anticipated second semester enrollment is over 1360.
2006/07 Calendar: M. Greeley noted that the calendar includes the Eid El-Fitr adjusted dates.
2006/07 Staffing: M. Greeley congratulated M. Hewitt for her new position as HS Principal at the American International School of Johannesburg. Monica announced that Susan Young and Tim Boyer will be leaving at the end of this academic school year.
Monica also reported that the recruiting process of the MS and HS Principals is going smoothly and there are a number of strong candidates for these positions.
A. WWW and PRIME Trips presentation
M. Hewitt, the HS Principal gave a brief presentation on the HS WWW (Week Without Walls) trips. She noted that the benefits include:
- The enriching and expanding of cognitive and affective domains through experiential learning.
- Stronger links between the classroom and the wider world.
- Opportunities to reinforce self esteem and sense of achievement.
- Deep learning (academic learning, outdoor/environmental, and service learning).
- Positive interaction/relationship among students, faculty and others in unique settings.
A. Hoogland, the MS Principal, gave a brief presentation on the MS PRIME (Primary Resources in the Middle East) trips. She noted that the PRIME trips are an integral and mandatory part of the middle school curriculum and they are an off-campus activities-based program that offers students the opportunity to:
- Extend and enrich academic learning.
- Develop new friendships.
- Try new experiences.
- Explore new cultures.
- Build self-confidence.
II. community reports:
R/05-12-4
A. PTO Report
There was no report this month.
III. action ITEMS:
R/05-12-5 Hiring of a Project Manager
C. Clarke noted that the Master Plan Committee has discussed the hiring of a Project Manager. She noted that his salary will come out of the Capital budget and this requires Board approval. The Project Manager will start next school year and will last until the construction project is finished. Following a discussion, C. Clarke made a motion that the Board approves the hiring of the Project Manager to oversee the Master Plan and the subsequent design. L. Doorandish-Vance seconded. Motion carried. 1 absent.
R/05-12-6 Section 1 of the Policy Manual
B. Givich made a motion to accept the revision of Section 1 of the Policy Manual as presented since there was no change in the content. N. Captan-Amr seconded. Motion carried. 1 absent.
R/05-12-7 Adjusting Factors for a Long Term Investment (copy on file)
A. El-Shafei reported that Crédit Agricole representative held a presentation on the school investments. Following a discussion, he moved that the Board approves the recommendation to adjust the weighting factors for the Long Term Investment account with Crédit Agricole. B. Givich seconded. Motion carried. 1 absent.
IV. informational ITEMS:
R/05-12-8 Operation Budget for 2006/07
A. El-Shafei noted that the Operations Budget is balanced and the budget is based upon an enrollment figure of 1312 fulltime fee-paying students. He added that the existing programs will be maintained. Depreciation is eliminated permanently as an Operations funded item. There is an increase in the Pre-K tuition in order to be aligned with the general tuition increase and finally, the maximum average tuition increase will be 3%.
R/05-12-9 Revision of Section 2 of the Policy Manual
B. Givich presented section 2 of the Policy Manual (copy on file). Bob highlighted the changes and noted that the changes in content are in policies 2.301 – Board Officers, 2.407 – Regular Board Meetings, and 2.410 – Voting Method.
R/05-12-10 Policy 5.3094 – Professional Staff Maternity/Paternity Leave
B. Givich stated that the Trustee Committee recommended adding Maternity leave may begin no more than 30 days prior to the due date at the end of the 1st paragraph and rewording the 4th paragraph to read “The father may be granted 10 working days of paternity leave to assist immediately after the birth of a child”
R/05-12-11 Policy 5.3096 – Professional Staff Emergency Leave
B. Givich presented Policy 5.3096 – Professional Staff Emergency Leave. Following a discussion, this policy has been deferred back to the Trustee Committee for more clarification.
V. BOARD COMMITTEE reportS:
R/05-12-12
A. Facilities Committee Report
C. Nehring, the Facilities Committee Chair, reported that the Committee has endorsed the Peace Gazebo. In order to ensure better ways of reporting on the Plant Fund, the administration will provide a reformatted report adding date and revenue sources. The Committee also discussed the building permits.
B. Finance Committee Report
A. El-Shafei, the Finance Committee Chair, reported that the Committee had a presentation from Credit Agricole representative regarding the school’s investment and then discussed the operations budget and fines. The Finance Committee reviewed the financial models including different Master Plan financial scenarios based on various assumptions. The cash only model is estimated at $15,480,000 and the cash + loan model is estimated at $20,980,000.
C. Trustee Committee Report
B. Givich, the Trustee Committee Chair, stated the Committee reviewed section 2 of the Policy Manual. Bob noted that the Trustee Committee agreed to have two (2) Trustees on the Election Committee. Bob noted that the January Trustee meeting will be on Wednesday, January 18, 2006.
D. Master Plan Committee Report
C. Clarke, the Master Plan Committee Chair, stated the Committee discussed hiring a Project Manager, reviewed the feedback from the Town Hall meeting, and worked on wording the RFP in order to send it to the Architect companies.
VI. comments from the floor
R/05-12-13 Comments
D. Byttner raised a concern regarding the renovation of the school and how this will impact the students.
VII. Adjournment
R/05-12-14 Adjournment
A. El-Shafei made a motion to adjourn. B. Givich seconded. Motion carried.
The meeting was adjourned at 7:55 pm.
Regular Session – November 15, 2005
I. OPENING/general ANNOUCEMENTS P. Kaestner called the meeting to order at 6:10 pm.
R/05-11-1 Action on Agenda
The Student Council report and a second reading/vote on policy 8.207 – Exchange Student Program were added to the agenda. The Town Hall meeting was added as part of the Master Plan Committee report. B. Givich made a motion to accept the agenda as amended. N. Captan-Amr seconded. Motion carried. 1 absent.
R/05-11-2 Action on the October 18, 2005 Minutes
N. Captan-Amr made a motion to accept the minutes of the Open Session of October 18, 2005. B. Givich seconded. Motion carried. 1 absent.
R/05-11-3 Superintendent's Report
M. Greeley reported that during the Egypt's Festival, members of the 60th Anniversary Steering Committee feathered a tent that focused on CAC's history. Monica thanked A,. O'Kane and the 60th Anniversary Committee for their efforts and also thanked S. Young for the Art Book created by some of the elementary students and faculty members.
M. Greeley noted that R. Gutowski prepared a Visitor's Book that included comments from Alumni who were invited to attend the Egypt's Festival. Monica distributed a bookmark with the 60th Anniversary logo.
Monica reported that the Winter Party will be combined with the 60th Gala Celebration and will be held on March 17, 2006.
A. Student Council Report
F. Kattan, the Student Council representative, reported that food served on campus is not pleasant and the Student Council is currently working to address this situation.
B. Avian Bird Flu Plan
M. Greeley reported that a statement regarding the Avian Bird Flu was posted on the CAC website. She thanked B. Boynton for attending the Health and Safety Committee. She reported that a tech plan has been developed. Monica added that there is a draft Avian Flu Rubric for different levels of response. It includes everything from campus access, group meetings, and transportation and this is currently vetted being by members of the Health and Safety Committee.
Monica reported that the school is providing flu shots on campus for faculty, faculty families, and CAC staff.
II. community reports:
R/05-11-4
A. PTO Report
M. Corliss, the PTO representative reported that the Book Fair is taking place and will end on Thursday, November 17th.
III. action ITEMS:
R/05-11-5 2006-2007 Calendar(copy on file)
B. Givich presented the 2006-2007 Calendar (copy on file). Following a discussion, B. Givich made a motion to accept the 2006-2007 Calendar as presented by the Administration. L. Doorandish-Vance seconded. Motion carried. 1 absent.
R/05-11-6 ESL Fee Reduction
A. El-Shafei, the Finance Committee Chair, stated the Committee discussed the ESL fee reduction as outlined by the Administration and unanimously voted to eliminate it over a three-year period starting 2006-07. Following a discussion, A. El-Shafei moved that the Board approve eliminating the ESL fee. B. Givich seconded. Motion carried. 1 absent, 1 opposed.
R05-11-7 Selection of HS Phase II Architect
T. Maher, the Facilities Committee representative, reported that the Selection Committee met with the short-listed companies and have recommended Kamel Consultants. Tom moved that the Board approve the HS Phase II architect at a cost not to exceed $35,000. A. El-Shafei seconded. Motion carried. 1 absent.
R/05-11-8 Policy 8.207 – Exchange Student Program
B. Givich made a motion to accept policy 8.207 – Exchange Student Program. N. Captan-Amr seconded. Motion carried. 1 absent.
IV. informational ITEMS:
R/05-11-9 Revision of Section 1 of the Policy Manual
B. Givich presented section 1 of the Policy Manual (copy on file). Bob highlighted the changes and added that it will be presented for a second reading/vote at the December Board meeting.
V. BOARD COMMITTEE reportS:
R/05-11-10
A. Facilities Committee Report
T. Maher, the Facilities Committee representative, presented the feedback from the Enhancement Committee regarding the HS Phase II scope of work. The Facilities Committee approved the 05/06 Facilities Project scope (01-06 – 16-06) and associated budget.
B. Finance Committee Report
A. El-Shafei, the Finance Committee Chair, reported that the Committee discussed the proposed budget and requested a meeting to discuss the school's investments.
C. Trustee Committee Report
B. Givich, the Trustee Committee Chair, stated the Committee discussed the 2006-07 calendar and reviewed section 1 of the Policy Manual. Bob noted that we need to encourage people to run for the Board elections. He added that there are three anticipated vacancies; one of them is Peter's seat. To fill this position for one year, the Board can appoint, hold special elections for this position, or choose the candidate, who earned the most votes after the successful candidates in the last elections.
D. Master Plan Committee Report
C. Clarke, the Master Plan Committee Chair, stated the Committee has created Parameters and a Vision Statement for the Master Plan. Cindy reported that responses from the letter of introduction were received.
L. Doorandish-Vance reported that a Town Hall meeting will be held on Monday, November 28, 2005 at 6:30 pm in Room 600. During this meeting visions and ideas will be shared with the Community and feedback will be encouraged. A draft agenda was shared with Board members for their input.
VI. comments from the floor
R/05-11-11 Comments
A. Hoogland suggested posting the Town Hall meeting agenda on the CAC website to encourage people to attend.
VII. Adjournment
R/05-11-12 Adjournment
B. Givich made a motion to adjourn. S. White seconded. Motion carried.
The meeting was adjourned at 7:50 pm.
Regular Session – January 24, 2006
I. OPENING/general
ANNOUCEMENTS
N. Captan-Amr called the meeting to order at 6:05 pm.
R/06-1-1 Action
on Agenda
The Operations Budget for 2006-07 was added to the agenda.
R/06-1-2 Action
on the December 13, 2005 Minutes
B. Givich made a motion to accept the minutes of the Open
Session of December 13, 2005 as amended. C. Clarke seconded. Motion
carried. 2 absent.
R/06-1-3 Superintendent’s
Report
M. Greeley congratulated S. Young and T. Boyer for their
new positions at the American Embassy School (AES) in New
Delhi.
Enrollment: M. Greeley reported that
the second semester enrollment is currently 1354.
2006/07 Staffing: M. Greeley briefly
reported that CAC has hosted six Principal candidates and
will announce the appointments for the three positions
soon. Monica added that a search committee is in the process
of interviewing candidates for the Athletic Director position
and will announce the appointment before January 31st.
Project Manager M. Greeley reported that
John Hollenbach will meet with Board members tomorrow Wednesday,
January 25th at 5:00 p.m.
Health Records: M. Greeley reported that
a number of students Health Records were not completed
yet. She added that if by mid February the forms are not
received, the student will stay home until the Health Records
are completed.
A. School-Wide
Testing Program presentation
S. Tennyson, the Counseling HOD, gave a brief presentation
on the School-Wide Testing Program (copy on file). The
presentation included:
- Definition
of the standardized tests.
- Why
and how CAC uses standardized tests.
- Standardized
tests as determinants of achievement.
- The
limitation of standardized tests.
- The
standardized tests effect on grades.
- Kinds
of standardized tests used at CAC.
- Elementary
School
Iowa Test of Basic Skills (grades 3-5, annually)
- Middle
School
Iowa Test of Basic Skills (grades 6-8, annually)
- High
School
Administered:
- ACT PLAN (grade 10)
- PSAT (grade 11)
Offered:
- ACT (grade 11/12)
- SAT (grade 11/12)
- Advanced Placement (Grade
12)
- International Baccalaureate
(Grade 12)
II. community
reports:
No reports this month.
III. action
ITEMS:
R/06-1-4 Appointing
Cindy Clarke
B. Givich noted that, by Board policy, there are three
options to fill Peter’s position for one year: the Board
can appoint a community representative, hold special elections
for the one-year vacancy, or choose the next candidate
with the highest votes in last years’ elections. B. Givich
moved that the Board appoints C. Clarke to complete the
second year of elected representative Peter Kaestner’s
two-year term of office. A. El Shafei seconded. Motion
carried. 2 absent.
B. Boynton clarified the Board’s decision by pointing
out that C. Clarke is currently the Chair of the Master
Plan Committee and that her staying on would ensure the
necessary continuity.
A. El-Shafei announced that he has accepted a prestigious
position in the Ministry of Higher Education as Deputy
Minister for Technology Development. Aly plans to continue
serving on the Board unless he notifies us otherwise.
R/06-1-5 Policy
5.3094 – Professional Staff Maternity/Paternity Leave
B. Givich made a motion to accept the policy 5.3094 –
Professional Staff Maternity/Paternity Leave. N. Captan-Amr
seconded. Motion carried. 2 absent.
R/06-1-6 Policy
5.3096 – Professional Staff Emergency Leave
B. Givich made a motion to accept the policy 5.3096 –
Professional Staff Emergency Leave as amended. N. Captan-Amr
seconded. Motion carried. 2 absent.
R/06-1-7 Policy
2.301 – Board Officers
B. Givich made a motion to accept the policy 2.301 – Board
Officers. T. Maher seconded. Motion carried. 2
absent.
R/06-1-8 Policy
2.407 – Regular Board Meetings
B. Givich made a motion to accept the policy 2.407 – Regular
Board Meetings as amended. T. Maher seconded. Motion
carried. 2 absent.
R/06-1-9 Policy
2.410 – Voting Methods
B. Givich made a motion to accept the policy 2.410 – Voting
Methods. C. Clarke seconded. Motion carried. 2
absent.
R/06-1-10 Section
2 of the Policy Manual
B. Givich made a motion to accept the remainder of Section
2 of the Policy Manual as presented since there was no
change in the content. A. El-Shafei seconded. Motion
carried. 2 absent.
R/06-1-11 Approval
of $600,000 for the HS Project
C. Nehring reported that the HS project options are being
under review by the administration and that should be finalized
by the end of January. Following a discussion, C. Nehring
moved that the Board approves the expended cost of $600,000
for the HS Project in addition to the $35,000 earlier approved.
T. Maher seconded. Motion carried. 2 absent.
R/06-1-12 Approval
of Operations Budget for 2006-07
A. El-Shafei made a motion to accept the Operations Budget
for 2006-07 with total expenses of $18,591,146.27. B. Givich
seconded. Motion carried. 2 absent.
IV. informational
ITEMS:
No informational items this month.
V. BOARD
COMMITTEE reportS:
R/06-1-13
A. Facilities
Committee Report
C. Nehring, the Facilities Committee Chair, reported that
the Committee discussed the investigation for the theater
rigging, safety concerns, and a proposal from the administration
to conduct a series of audits on the facilities to assess
any residual safety concerns.
B. Finance
Committee Report
A. El-Shafei, the Finance Committee Chair, reported that
the Committee reviewed and discussed the November Financial
Statement, reviewed per student cost analysis presented
by the administration, and brainstormed and discussed the
Pre-K tuition suggested increase. Aly noted that there
will be no meeting in February unless something urgent
occurs.
C. Trustee
Committee Report
B. Givich, the Trustee Committee Chair, stated that the
Committee reviewed part of Section 5 of the Policy Manual.
Bob noted that the Election Committee shall meet on January
25th and added that the February Trustee Committee meeting
will be canceled.
D. Master
Plan Committee Report
C. Clarke, the Master Plan Committee Chair, stated that
the Project Manager candidate, John Hollenbach, has been
invited to visit CAC and meet with the Master Plan Committee.
The Committee has received feedback from interested Architectural
firms and the proposals will be submitted on February 9th
for review. The Committee has also reviewed different Master
Plan financial scenarios based on various assumptions and
agreed on the principle of considering the cash + loan
+ levy model as the most viable option.
VI. comments
from the floor
R/06-1-14 Comments
No Comments from the floor.
VII. Adjournment
R/06-1-15 Adjournment
B. Givich made a motion to adjourn. C. Clarke seconded. Motion
carried.
The meeting was adjourned at 7:55 pm.
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